Portal de Cartagena
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| The Governing Board approves the project that must still go through the plenary session of the City Council for submission to public information | The Local Government Board, meeting electronically, under the chairmanship of the mayor, Ana Belén Castejón, today approved the draft of the new regulation of the Municipal Archive of Cartagena, with the aim of adapting the new laws on administrative procedure, transparency and administration electronics.As explained by its proponent, the councilor for the Government of Culture, Youth and Equality Area, David Martínez, regulates aspects that have changed significantly since 2005, when the current regulation dates, especially with regard to the appearance of the files and electronic documents, their transfer from the departments to the Archive, which will be immediate, and the consultation procedure once completed, that the case of administrative files is always mediated by the department that originated them."Facilitating transparency and safeguarding the rights to data protection are the axes on which this project pivots, while modernizing its management, assuming the imperatives of electronic administration" added Martinez.The Cartagena Municipal Archive, like the rest of the Spanish municipal archives, has internal regulations that regulate its functions and its relationship with its internal users (municipal officials and political groups) and external users (citizens).The deep administrative reforms carried out in Spain since 2005 in terms of administrative procedure, transparency and, fundamentally, electronic administration with the consequent appearance of documents in digital format, have forced it to be modified as it has become obsolete in many of its articles.For its preparation, reports have been collected from the General Directorate of Cultural Assets, the Legal Services of the City Council, the municipal technical officer competent in the matter and the data protection delegate of the City Council.After the approval of the project by the Governing Board, it must be approved by the plenary, before being submitted to public information.FILE HISTORYThe Municipal Archive of Cartagena was born with the City Council itself, in 1245, after the conquest of the city by the Castilian troops, and the first document preserved in it is only one year after that date.The concern of the Council to guard and control the documents that guaranteed the rights and privileges of the city motivates the recurring concern to condition an adequate space.
This space at the beginning is nothing more than an ark with three keys located in the hall of councils.
The keys were held by the mayor, the clerk and a regidor.At the end of the 16th century, the increase in the volume of the documents obliged to enable a space in the hollow of an old staircase, always in the same room, but shortly afterwards we already found a part of the documentation that, due to lack of space, was found on the scribe's desk.Before 1600 there is already an independent space dedicated to archives, with a large closet to store documents and other furniture for consultations.
When the building is rebuilt a few years later, the plans include a specific location.
Throughout the eighteenth century there were several attempts to order and repair the archive, regulating access to documents, but they did not give appreciable results and it continued in a lamentable state, so in 1800 the hiring of an archivist was proposed.
It seems to be successful.In the seventies of the nineteenth century the functions of the Archive are as follows: arrangement and custody, formation of indexes and the daily examination of official gazettes to inform about the legislative provisions that affect the different businesses.The first more or less systematic arrangement of the archive's documentary resources was carried out in the first decades of the 20th century by the city's archivist and chronicler, Federico Casal, with a substantially thematic approach.After Casal's disappearance, in the post-war period of the Civil War, the Archive, despite the efforts of some of the managers it had, was practically left unattended, with the documentation disorganized, documents disappearing and the consultation of those that remained.Currently, the Municipal Archive in different venues houses more than a million historical and administrative documents, since not all of its funds come from municipal activity.
Its newspaper library stands out with old publications and the auxiliary library.
In recent years, new supports such as photos, videos and audios in electronic format have been incorporated, under the name of the image and word archives, covering ethnographic aspects of the municipality.
Source: Ayuntamiento de Cartagena
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